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eclpsgst21
Joined: Mar 2nd 2009, 07:56 pm

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    Posted: Mar 2nd 2009, 09:34 pm
    Post subject: Setting Up BP Tourneys

  • I've been playing for a while but I never really got serious until recently. I wanted to know if anybody could give me some pointers if I wanted to set up a tournament in my hometown. How do you get a venue? How do I market? How do I avoid putting on a lame tournament? What makes a good tournament?
     
Ecastro715
Joined: Nov 18th 2008, 04:46 pm

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    Posted: Mar 2nd 2009, 09:52 pm
    Post subject: Setting Up BP Tourneys

  • "eclpsgst21"
    I've been playing for a while but I never really got serious until recently. I wanted to know if anybody could give me some pointers if I wanted to set up a tournament in my hometown. How do you get a venue? How do I market? How do I avoid putting on a lame tournament? What makes a good tournament?
     

    I've never ran a tournament. But I've been to a good amount of tourneys now, and I can tell a good one from a bad one before it even begins.
     
    The best tournaments have very clear rules minimizing any potential arguments that may arise.
     
    Guarantee a prize but understand you may take a loss. Even if you guarantee a small prize, it's better than nothing. You'll get more people showing up that way.
     
    Have some sort of PA system.
     
    Don't try to play in your own tournament unless you have at least a couple other people running it for you.
     
    Have the same size balls and cups on every table. At least have 4 tables running at the same time (more if the tournament is bigger).
     
    Please try to be about the game/competition, rather than making money. It's obvious to everyone.
     
    The list could go on and on and on...
gman17
Joined: Aug 21st 2007, 10:43 pm

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    Posted: Mar 2nd 2009, 10:05 pm
    Post subject: Setting Up BP Tourneys

  • Yeah those tips are pretty good. I would also go to one of your favorite bars or a bar where Beer Pong would be a good fit. Talk to the Managers and see if they are open for it. Also check to see what the local laws let you do as well. In NC its hit or miss but I know some States are pretty strict with their views on "binge drinking" and crap. Try to spin it as less of a drinking and get shitty game and more of a competitve deal.
wianek
Joined: Aug 20th 2008, 10:55 pm

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    Posted: Mar 2nd 2009, 10:41 pm
    Post subject: Setting Up BP Tourneys

  • Here are a few basic pointers:
     
    - Make sure you know how to run a bracket correctly, especially a double elimination bracket. If you are not sure how to run it, you can find some templates online.
     
    - Have some sort of PA system. I know a lot of bars have a microphone / speaker system built in.
     
    - Make sure the bar has adequate space and lighting
     
    - If you are going to run a 64 team double elim tourney, use at least 8 tables (at least 6 tables for 32 teams and at least 4 for 16 teams)
     
    - Once a game has finished, immediately get the next game started. Essentially, never have an open table
     
    - Number the tables so you can easily keep track of which ones are open
     
    - Make sure there is adequate space around the announcers / score table. You don't want people interfering with games when they come up to report their score / check out the bracket
     
    - I know a lot of people tend to bitch about playing with water, but it makes tournaments go MUCH more efficiently and you also do not run into any legal issues surrounding binge drinking
     
    - Don't be too greedy and try to take too large of a cut of the entry fees. Pay out AT LEAST 50% of entry fees in prize money, ideally closer to 70-75%. If you can get a good turnout, you will have more leverage with the bar and possibly be able to get a cut of the bar tab to make extra $
     
    - Negotiate reasonable drink specials for participants
     
    - Keep a list of emails of people who have played in your tourneys so you can easily let them know about upcoming tourneys. Also set up a facebook group and ideally a website of your own where you can post results
     
    - First impressions are important, so make sure you market your first event sufficiently to ensure a good turnout. Also make sure the first event runs smoothly
     
    - Use WSOBP rules, or only slightly modified WSOBP rules
     
    I'm drawing a blank now, but I'm sure there are several other items I have missed
     

  • Last edited on Mar 2nd 2009, 10:43 pm
imunk0wn2u
Joined: Apr 27th 2007, 11:23 pm

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    Posted: Mar 3rd 2009, 07:55 am
    Post subject: Setting Up BP Tourneys

  • "wianek"
    Here are a few basic pointers:
     
    - Make sure you know how to run a bracket correctly, especially a double elimination bracket. If you are not sure how to run it, you can find some templates online.
     
    - Have some sort of PA system. I know a lot of bars have a microphone / speaker system built in.
     
    - Make sure the bar has adequate space and lighting
     
    - If you are going to run a 64 team double elim tourney, use at least 8 tables (at least 6 tables for 32 teams and at least 4 for 16 teams)
     
    - Once a game has finished, immediately get the next game started. Essentially, never have an open table
     
    - Number the tables so you can easily keep track of which ones are open
     
    - Make sure there is adequate space around the announcers / score table. You don't want people interfering with games when they come up to report their score / check out the bracket
     
    - I know a lot of people tend to bitch about playing with water, but it makes tournaments go MUCH more efficiently and you also do not run into any legal issues surrounding binge drinking
     
    - Don't be too greedy and try to take too large of a cut of the entry fees. Pay out AT LEAST 50% of entry fees in prize money, ideally closer to 70-75%. If you can get a good turnout, you will have more leverage with the bar and possibly be able to get a cut of the bar tab to make extra $
     
    - Negotiate reasonable drink specials for participants
     
    - Keep a list of emails of people who have played in your tourneys so you can easily let them know about upcoming tourneys. Also set up a facebook group and ideally a website of your own where you can post results
     
    - First impressions are important, so make sure you market your first event sufficiently to ensure a good turnout. Also make sure the first event runs smoothly
     
    - Use WSOBP rules, or only slightly modified WSOBP rules
     
    I'm drawing a blank now, but I'm sure there are several other items I have missed
     

    I think that pretty much sums it up.
dam_O_nation
Joined: Oct 17th 2008, 06:17 pm

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  • Quote

    Posted: Mar 3rd 2009, 11:11 am
    Post subject: Setting Up BP Tourneys

  • "wianek"
    Here are a few basic pointers:
     
    - Make sure you know how to run a bracket correctly, especially a double elimination bracket. If you are not sure how to run it, you can find some templates online.
     
    - Have some sort of PA system. I know a lot of bars have a microphone / speaker system built in.
     
    - Make sure the bar has adequate space and lighting
     
    - If you are going to run a 64 team double elim tourney, use at least 8 tables (at least 6 tables for 32 teams and at least 4 for 16 teams)
     
    - Once a game has finished, immediately get the next game started. Essentially, never have an open table
     
    - Number the tables so you can easily keep track of which ones are open
     
    - Make sure there is adequate space around the announcers / score table. You don't want people interfering with games when they come up to report their score / check out the bracket
     
    - I know a lot of people tend to bitch about playing with water, but it makes tournaments go MUCH more efficiently and you also do not run into any legal issues surrounding binge drinking
     
    - Don't be too greedy and try to take too large of a cut of the entry fees. Pay out AT LEAST 50% of entry fees in prize money, ideally closer to 70-75%. If you can get a good turnout, you will have more leverage with the bar and possibly be able to get a cut of the bar tab to make extra $
     
    - Negotiate reasonable drink specials for participants
     
    - Keep a list of emails of people who have played in your tourneys so you can easily let them know about upcoming tourneys. Also set up a facebook group and ideally a website of your own where you can post results
     
    - First impressions are important, so make sure you market your first event sufficiently to ensure a good turnout. Also make sure the first event runs smoothly
     
    - Use WSOBP rules, or only slightly modified WSOBP rules
     
    I'm drawing a blank now, but I'm sure there are several other items I have missed
     

    A couple more things:
     
    -Make sure you play the games in an efficient order.  Usually that means playing loser's bracket games whenever possible since the loser's bracket has a lot more rounds.  Otherwise you'll get stuck with teams waiting for 3-4 rounds to finish before they can play.
     
    -Try to settle disputes before they get ugly.  If people need to be disqualified/thrown out, make sure you penalize the right people, not innocent parties.  This is how Bay Area Beer Pong lost all respect in the 'hood at the Oakland tourney.
prusch
Joined: Aug 22nd 2006, 08:01 pm

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    Posted: Mar 3rd 2009, 11:31 am
    Post subject: Setting Up BP Tourneys

  • "wianek"
    - If you are going to run a 64 team double elim tourney, use at least 8 tables (at least 6 tables for 32 teams and at least 4 for 16 teams)

    The only tip I have is start small and work your way up.  Your event is almost guaranteed to be shitty if you try to jump in and do a 64 team tournament right away.  
     
    Otherwise, you know the rules and so do I.
prusch
Joined: Aug 22nd 2006, 08:01 pm

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    Posted: Mar 3rd 2009, 11:36 am
    Post subject: Setting Up BP Tourneys

  • "Ecastro715"
    Have the same size balls and cups on every table.

    Absolutely insane to have to say that.  
     
    (It was somewhat misleading to say that those 40s were there the whole time on Saturday though isn't it?)
imunk0wn2u
Joined: Apr 27th 2007, 11:23 pm

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    Posted: Mar 3rd 2009, 12:05 pm
    Post subject: Setting Up BP Tourneys

  • "prusch"
    "wianek"
    - If you are going to run a 64 team double elim tourney, use at least 8 tables (at least 6 tables for 32 teams and at least 4 for 16 teams)

    The only tip I have is start small and work your way up.  Your event is almost guaranteed to be shitty if you try to jump in and do a 64 team tournament right away.  
     
    Otherwise, you know the rules and so do I.

    DOh, i just got Rick Rollllled
Ecastro715
Joined: Nov 18th 2008, 04:46 pm

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    Posted: Mar 3rd 2009, 01:46 pm
    Post subject: Setting Up BP Tourneys

  • "prusch"
    "Ecastro715"
    Have the same size balls and cups on every table.

    Absolutely insane to have to say that.  
     
    (It was somewhat misleading to say that those 40s were there the whole time on Saturday though isn't it?)

    I was actually referring to a different tournament I've been to. But I won't name names. And you're right, it's ridiculous to show up to a tournament and throw one ball on a table, and throw another on a different table.
     
    The 38's you guys used, I used during my first game. Then I asked Ronny what's up with the cheap balls, and he put 40's on a couple of the tables. And I only used those from there on out. (I was fine with letting you guys shoot the 38's you had been using all night, and Ryan and I could use the 40's but Tyler, of course, wasn't having it).
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